PRIVACY POLICY

The personal data provided voluntarily by the user through the website www.imaterna.org and its subdomains will be processed by the Foundation for Research and Development of Maternal Fetal and Neonatal Medicine, iMaterna (hereinafter iMaterna), with registered office at Avenida de los Jesuítas 27 C, 3 28806 Alcalá de Henares, CIF G88033691 and contact details of the Data Protection Delegate: info@imaterna.org, as owner of the Internet domain and responsible for the processing of personal data and for the following specific purposes:

  • Manage possible queries, complaints, incidents, and claims made by the user. To this end, iMaterna will process the data necessary to deal with the request made by the user. In this respect, data such as name, surname, e-mail, telephone number, province, post code, as well as information relating to whether the user is an iMaterna customer or not, will be processed.

If necessary, iMaterna will communicate the user’s data to third party collaborators for the correct handling of requests for information required by the user (as in the case of queries relating to products or services provided by these third parties whose handling requires the communication of the user’s data).

  • IT control of the website. For this purpose, iMaterna will carry out the necessary actions to monitor and control the use of the website and its subdomains to prevent and detect any fraudulent use (such as technical manipulations, code modifications, etc.). This processing is necessary to comply with the legal obligations set out in the Law on Information Society Services and Electronic Commerce, the purpose of which is to avoid, prevent and/or detect any unauthorized access, alteration or loss of information relating to third parties other than the user, which may give rise to civil, criminal and/or administrative liability for iMaterna.

In the event that iMaterna needs to obtain your consent, your authorization will be requested, indicating the specific purpose of the same through specific boxes on online forms or in other physical formats.

In the following section on the processing of personal data, the user will find more detailed information on Data Protection (Data Controller, purposes, legitimacy, recipients of the data and how you can, at any time, exercise your rights regarding the processing of your data.

 

PROCESSING OF PERSONAL DATA

Who is the Data Controller of your data?

IMaterna, Fundación para la investigación y el desarrollo de la medicina Materno Fetal y Neonatal, with registered office at Avenida de los Jesuítas 27 C, 3 28806 Alcalá de Henares, CIF G88033691 Contact of the Data Protection Officer: info@imaterna.org For what purpose, and with what legitimacy, do we process your personal data? The main purposes for which we process your personal data are set out below:

  1. When users provide their personal data through the different forms to become friends of the foundation, the purpose is to manage the registration of users. To this end, their data may be processed until they expressly inform us of their wish to unsubscribe as a friend of iMaterna and will then be kept for a legal period of five years.
  2. When users provide their personal data through the different forms to donate, the purpose is to manage the users’ donations. To this end, their data will be kept for a legal period of ten years.
  3. When users provide their personal data through the various contact forms, the purpose is to respond to requests for information from users. To this end, their data will be kept for a legal period of five years.
  4. When users provide their data through iMaterna’s course registration forms, the purpose is to manage and develop the courses. To this end, your data will be kept for a legal period of five years.
  5. To establish a collaborative relationship with you to disseminate information about events and events of the foundation and its foundational purposes. In this case we process the data of our friends, donors and interested parties for the following activities:
    • Send information about iMaterna and its activities by telephone, post, SMS, email or instant messaging.
    • Communication for measuring the state of satisfaction of friends and donors, in order to optimize communication channels and maintain a close relationship with them.
    • The attention and management of queries from friends, donors and interested persons.
    • The solicitation of contributions in the form of donations, fee increases and other types of participation (signing up for campaigns, etc.), as well as the management of the collection of such donations.
    • Invitation to events and acts that the iMaterna Foundation may organise.
    • Sending the annual tax certificate of donations by post and/or digitally.
    • On the basis of the information provided directly by each friend, donor or interested person, which is publicly available or which they have made public, profiles may be drawn up, with the aim of better managing the activities mentioned in the previous points. Profiling is not used, under any circumstances, for the adoption of automated decisions that have legal or other effects that may affect you; all our decision-making processes involve human intervention.
    • Organization of attendance at courses developed by iMaterna.
    • You may opt out of receiving such communications, now or at any time, by sending an e-mail to the e-mail address of our Data Protection Officer.

What kind of personal data will be processed?

Based on your consent, iMaterna may process the following personal data:

  • Identification data: name, surname, ID card number, telephone number, postal address, e-mail address, etc.
  • Social data: date of birth, sex, nationality, family data, mother tongue, permissions and authorizations, hobbies, etc.
  • Financial and bank details: bank account, credit or debit card account, tax details, financial situation, etc.
  • Other data: Any other personal data that users provide to iMaterna through the forms established on the website www.iMaterna.org and its subdomains.
  • Donations through web portals

Users can make donations through the web portals owned by iMaterna. These donations are intended to support the projects of the foundational purposes (research in Maternal-Fetal and Neonatal Medicine, training, solidarity collaboration, etc.) that the iMaterna Foundation promotes. ) that the iMaterna Foundation promotes. During this donation process, iMaterna obtains personal data from users who decide to make a donation when:

  • Users are free to include their personal data (Name, Surname, Address, Postal Code, Identity Document, E-mail address and Telephone and/or mobile phone number).
  • When the amount of the donation is equal to or greater than 100 euros (in compliance with article 42 of Royal Decree 304/2014, which approves the Regulations of Law 10/2010, of 28 April, on the Prevention of Money Laundering and Terrorist Financing) in this case and in compliance with the aforementioned regulation, your personal data included in the documents or records that accredit the application of funds in the different projects will be kept for a period of ten years.
  • When the user requests the issuance of the tax certificate for donations.
  • Personal data of minors

In order to proceed with the processing of personal data of minors under 14 years of age, the consent of the parents, guardians or those who have parental authority over the minor will be required.

Therefore, when a minor participates in any event organized by iMaterna, its collaborators or partners, it will be necessary to provide data identifying the parents, guardians or those who hold parental authority for the sole purpose of obtaining the necessary express consent. iMaterna may require the family record book or any other document that determines the parentage, guardianship or in general parental authority over the minor.

To which recipients will your data be communicated?

Your data may be transferred to the third parties listed below, and for the reasons explained below:

  • Public Administrations: If there is any regulation that so requires.
  • Transfers to third parties in connection with payments of donations and fees: Where necessary to fulfil obligations arising from campaigns, activities and initiatives in which you voluntarily participate (e.g. banks and payment gateway providers).
  • Suppliers: Those who need access to your data for the provision of services that iMaterna has contracted with them, and with whom iMaterna has signed the necessary confidentiality and personal data processing contracts required by law to protect your privacy (e.g. agencies, printers, telemarketing companies, technical secretariats, etc.).
  • If iMaterna transfers other personal data in the future, you will be informed in a timely manner.

What are your rights when you provide us with your data?

General confirmation: Any person has the right to obtain confirmation about their data collected by iMaterna and the processing that is being carried out.

  • ARCO Rights: Interested parties have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, to request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.
  • Limitation of processing: In certain circumstances, data subjects may request the limitation of the processing of their data, in which case we will only keep it for the exercise or defense of claims.
  • Opposition to processing: In certain circumstances and for reasons related to their situation, data subjects may object to the processing of their data. In this case, iMaterna will stop processing the data, except for compelling legitimate reasons, or the exercise or defense of possible claims.
  • Data portability: In certain circumstances and for reasons related to their situation, data subjects may request to receive the personal data provided in the contact form, in a structured, commonly used and machine- readable format, and to transmit such data to another data controller without hindrance.

Data security

Appropriate security measures have been implemented to prevent your personal data from accidental loss, disclosure or unauthorized modification, use or access. In addition, access to your personal data is limited to those employees, agents, contractors and third parties who need to know your personal data for fulfilling their contractual obligation. These persons/entities, who are bound by confidentiality, will only process your personal data in accordance with our instructions.

We have procedures in place to manage potential leaks of personal data and are committed to notifying you and the relevant regulator of any leaks that the applicable law deems appropriate to report.